Workshop Pilot
By a jeweller, for the bench In daily use

Quote jewellery with confidence.

Create accurate quotes in minutes, understand your margins before you send them, and keep every job organised from enquiry to completion.

Workshop Pilot brings quoting, mobile friendly proposals, production tracking and professional invoicing together in one platform, built for jewellers, whether you sell to the public or work for the trade.

Start free trial See how it works

An illustrative quote. The polished version your client receives. Your metals, stones and markups, your numbers.

  • Built at the bench, not the boardroom
  • In real, daily use in a working studio
  • Independent & Australian made

Behind Workshop Pilot

Built by a Jeweller, for Jewellers.

I'm Eric Kojadelian, the owner of VAHÉ Jewellery. I've spent the past seven years running the business and working directly with the public, but at heart, I'm a manufacturing jeweller with a background in trade work.

I'm hands on across nearly every stage of production, including CAD design, 3D printing, casting, assembly and diamond setting.

I built Workshop Pilot to make jewellers' lives easier, particularly when it comes to quoting, organisation and managing jobs. It isn't about automating everything. It's a practical tool built by a jeweller who understands the day to day challenges of running a jewellery business.

Eric Kojadelian · VAHÉ Jewellery

Eric Kojadelian at the jeweller's bench, torch in hand, working on a ring

Everything a jewellery workshop needs

One workflow, from first enquiry to final collection.

Quote faster

Know your margin before you send anything.

Structured quoting built around how bespoke work is actually priced, with metal, stones and labour broken out and your markups doing the maths.

  • Live metal prices, updated automatically
  • Cast vs hand fabricated, white gold premium built in
  • Stone & setting pricing by size, style and care
  • Trade in credits handled cleanly
Cost breakdownCustom pendant
9ct yellow gold1g × $88.85/g · cast
$88.85
Natural diamonds G/H SI11 stone × $12.50/stone
$12.50
V claw / Talon setting0.67ct · V claw / Talon
$67.00
Bench Labour1 hr × $70.00/hr
$70.00
Base cost$582.35
Bracket$500 to $1k
Multiplier2.5×
Markup total$1,456
Your profit · excl GST$741.17 · 56% margin

Win more jobs

Send proposals clients actually accept.

Branded online proposals your clients open and accept on their phone, with real options they can choose between, and no PDFs going back and forth.

  • One option, or several: good, better or premium
  • One tap acceptance, right from the link
  • An email the moment they say yes
  • A polished, premium client presentation
Online proposal · sent to client3 options
Lab Grown Marquise & Round
9ct yellow gold wedding ring
$2,300
Lab Grown Marquise & Round
18ct yellow gold wedding ring
Accepted
$2,700
Natural Marquise & Round
18ct yellow gold wedding ring
$3,400
Approve this option

Stay organised

Know exactly where every job is.

Accepted proposals become tracked jobs automatically, visible across every stage of the bench, so nothing slips between the tweezers.

  • A drag and drop board across your own stages
  • Due dates, list & board views
  • Repairs & safekeeping tracked alongside
  • No more "where's my ring?" guesswork
Jobs · BoardDrag a card to move stage
Enquiry 11
Engagement ring
Ava Sinclair
Due 9 Aug · Overdue
Necklace
Thomas Reed
Consultation 2
Wedding band
Harper Nolan
Awaiting client
Quoted 4
Dress ring
Kelly Rowe
Awaiting client
Necklace
Laura Bianchi
On the bench 1
Wedding band
Krystle Barnes
Due 4 Sept
Design / CAD 3
Engagement ring
Mason Hale
Engagement ring
Noah Pratt

Get paid

Invoices and payment, on your terms.

Professional invoices emailed straight to the client under your studio's name. Take card with your own payment link, and export to your accountant whenever you like, with no forced integration and no lock in.

  • Emailed as your studio, GST ready
  • Bring your own pay link: Stripe, PayPal or bank
  • One click CSV export for MYOB, Xero or your bookkeeper
  • Deposit & balance, tracked automatically
Tax invoice · 00001025Unpaid
Claire Whitfield · engagement ring · 11 Aug 2026
Platinum 9505g × $143.34/g · cast · GST$716.68
Bench Labour (Casting Assembly)3 hr × $70.00/hr · GST$210.00
IGI Lab Grown Emerald 1.5ctD VVS2 · Cert LG821626079 · GST$1,100.00
Prong / Claw setting · platinum18 stones × 0.9mm · +20% · GST$87.48
Includes GST$677.27
Total (incl. GST)$7,450.00

Client emails

Send it all with one click.

Email proposals and invoices straight to your client under your own studio name, without leaving the app. When a piece is finished, one button sends a ready for collection email as well.

  • Email a proposal to your client in one click
  • Email invoices under your studio name
  • One button ready for collection email
  • Add a Google review link to the completion email
Client emailReady for collection
ToAva & Daniel Hartley
SubjectYour wedding rings are ready to collect

Hi Ava, wonderful news. Your pieces are finished and ready for collection at the studio whenever suits you.

Review us on Google
Send proposalSend invoiceSend ready email

A real look inside

Price the piece and the centre stone separately, then quote them as one.

The jewellery runs on your labour and metal markup, and the centre stone on its own tier with GST. Workshop Pilot then combines them into a single quoted total. Real figures, rebuilt to read on any screen.

Cost breakdown · Nadia CostaCustom pendant
9ct Yellow Gold Diamond Cut Oblong Trace1 piece
$250.00
9ct yellow gold1g × $88.85/g · cast
$88.85
Natural diamonds G/H SI1 1.8mm1 stone × $12.50/stone
$12.50
Prong / Claw setting1 stone × 1.8mm
$9.00
V claw / Talon setting0.67ct · V claw / Talon
$67.00
3D print fee1 piece × $75.00/piece
$75.00
Casting fee1 piece × $10.00/piece
$10.00
Bench Labour (Casting Assembly)1 hr × $70.00/hr
$70.00
Base cost$582.35
Bracket$500 to $1,000
Multiplier2.5×
Markup total$1,456
Your profit on the jewellery · excl GST$741.17 · 56% margin
Natural diamond / gemstone Centre / feature stone
Natural Emerald 0.67ct Blue Sapphire6mm × 4mm
Your cost $225.00
Your cost$225.00
Bracket$0 to $500
Markup3×
Marked up$681.82
+ GST to client$750
Your profit on this stone · excl GST$456.82 · 67% margin
Stone$750
Combined total$2,200

Stock & display

Your ready to sell pieces, at a glance.

Every display and stock piece with its photo, SKU, price and your margin, kept separate from custom jobs, always to hand.

White natural princess-cut diamond engagement ring in a VAHÉ box
White Natural Princess Diamond Engagement
V-78 · Ring
Cast & assembly made
$6,25056% margin
White natural GIA-certified diamond solitaire ring
White Natural GIA Certified Marquise
V-59 · Ring
Cast & assembly made
$5,20059% margin
White natural marquise diamond halo ring
White Natural Marquise Certified Halo
V-158 · Ring
Cast & assembly made
$29,95027% margin
White natural diamond three-stone ring
White Natural Diamond 3 Stone
V0-55 · Ring
Overseas made
$3,85050% margin
White natural diamond stud earrings
White Natural Diamond Studs
V-148 · Earrings
Cast & assembly made
$3,60050% margin
White natural diamond tennis bracelet
White Natural Diamond Tennis Bracelet
V0-10 · Bracelet
Overseas made
$26,70045% margin
White diamond and sapphire trilogy ring
White Diamond & Sapphire Trilogy
V-143 · Ring
Cast & assembly made
$5,15044% margin
Radiant-cut natural emerald ring
Radiant Cut Natural Emerald
V-142 · Ring
Handmade
$6,80049% margin

Why Workshop Pilot

Your studio. Your data. Your brand.

Software that fits how an independent studio actually runs. You keep control of your records, your payments and the way your clients see you.

No lock in

Export every invoice to CSV whenever you like, and take your full history with you. Your records stay yours, with no hostage data and no exit fee.

Free CSV export, any time

Your own payment link

Use whatever you already have, whether that is Stripe, PayPal or your bank. No new merchant account, and no per transaction cut to us.

No per transaction fees to us

Your brand, not ours

Proposals and invoices go out under your studio's name and reply straight to you. Your clients never see the software behind it.

Goes out under your name

Pricing

One plan. Everything included.

Start with a 14 day free trial, then a simple flat $49/month AUD, or $500/year. Everything included, with no per user fees and no extras to buy.

14 day free trial
$49 /mo
per month AUD, or $500/year (save $88). Start with a 14 day free trial, no card required.
  • Quote custom jewellery in minutes
  • Interactive proposals clients accept online
  • Production board, repairs, stock & CRM
  • Invoices, your pay link & CSV export
  • Live metal prices & margin on every job
  • Unlimited team members
Start free trial

No credit card · No lock in · Your data stays yours

More in every plan

Everything else your studio runs on.

Beyond quoting and jobs, the day to day tools a working bench needs, all in the same place.

Stock & display pieces

Manage your ready to sell and display inventory separately from custom work, with each piece carrying its own photos, SKU, cost and retail price, always to hand.

Photos & SKUsCost vs retailKept apart from jobs

Client safekeeping

Log any stone or piece a client leaves with you and hand over a printed receipt as proof. A full custody trail means nothing goes missing and nothing gets confused.

Printed receiptCustody logPhoto record

Appointments & calendar

Book consultations, fittings, repairs and pickups in one calendar, then subscribe to a live feed so every booking appears automatically in the calendar you already use.

Live feedGoogleAppleOutlook

Repairs & small jobs

Track repairs and quick jobs right alongside your custom pieces, priced straight from your own database, with printable dockets and barcode labels, so the small work never slips through.

Repair intakeAuto pricedDockets & labels

FAQ

Questions, answered.

What is Workshop Pilot?
A workshop platform for jewellers. It handles quoting, online proposals, production tracking, clients, repairs, stock and invoicing in one place, designed around how real bench work runs, whether you sell to the public or manufacture for the trade.
Who built it?
Eric Kojadelian, a working custom jeweller who runs VAHE Jewellery and trained as a manufacturing jeweller before that. He does the setting, CAD, printing and casting himself, and built Workshop Pilot for his own studio. It's shaped by real bench work, not software company guesswork.
Is there a free trial?
Yes, every new studio starts with a 14 day free trial, no card required. Sign up, set up your studio and start quoting straight away. After the trial it's $49/month AUD, or $500/year (about $88 off), and you can cancel any time.
Can my clients pay by card?
Yes, add your own Stripe, PayPal or bank payment link and a "Pay online" button appears on the invoices you send. You use whatever provider you already have; nothing new to sign up for.
Does it work with my accounting software?
You can export your invoices to a CSV any time and import them into MYOB, Xero, or hand them to your bookkeeper. Direct accounting sync is on the roadmap.
Do quotes use live metal prices?
Yes, metal prices update automatically, with cast vs fabricated rates and a white gold premium built in, so your quote reflects today's cost, not last month's.
Is my data mine?
Always. Export your invoices whenever you want, with no lock in and no exit fee. Each studio's data is isolated and private.
Who is it for?
Independent jewellers and small studios, from bespoke and custom work for the public to manufacturing jewellers who work for the trade. If you quote jobs, track them through the bench, and invoice, it's built for you.

Get started

Spend less time quoting. More time making jewellery.

Workshop Pilot is live and in daily use. Start your 14 day free trial, no card required.

Start free trial

or email eric@workshoppilot.app